Office Copiers - Asset or Risk For Your Non-Profit Organization?

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23 October 2013

A couple of years ago, CBS had a sensational news segment entitled, “Digital Secrets of Copiers”. It showed that for-profit and non-profit organizations regularly lease copiers. When the copiers are returned at the end of the lease, they are often sold to resellers. Often, some of the data recorded on the copiers’ hard drive was confidential information, and if left on that hard drive, it could be shared with outsiders. To make their point, the CBS reporters purchased four, previously leased copiers at random, and then had the hard drives analyzed. Surprisingly, there was data saved on each of them, including confidential medical records, social security numbers and banking information.

When a recent article in Business Magazine covered the same topic, it got us thinking about some of the sensitive information non-profit organizations copy in the normal course of operations (Example: social security numbers and salaries of employees, individuals receiving public assistance, , names of philanthropic donors and so much more). IT managers and specialists are often called in to decommission computer hard drives, but that isn’t always the case with office copiers. It’s easy to see how this potential security breach is a serious risk and could be overlooked. We think most organizations diligently shred all of their sensitive documents, but have you considered having your copier hard drives wiped clean before trade in time? Magnum has helped our not-for-profit clients in two significant ways:

a) All our Xerox copiers and printers are programmed to automatically triple-wipe the hard disk drive after each job is processed. Our Xerox units are delivered FCC compliant to match the most rigorous security standards of the Federal government.

b) As a service to not-for-profits, we always offer to thoroughly wipe the old copier hard disk drives before returning any devices to the leasing company. This service is provided FREE of charge.

We understand way not-for-profit organizations work and we strive to help each onefocus on their task at hand. We eliminate the worry over protecting clients’ personal and confidential information. . Don’t let your organization fail to safeguard information entrusted to you. Severe repercussions could result, including loss of funding potential grants but more importantly, tarnish the good name of your organization and potentially prevent its mission from being fulfilled. After all, in today’s world, reputation is everything!.


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